Property management companies handle an extensive range of tasks, from updating property sales ads on various online marketplaces to ensuring timely rental payments and document contract signings. With a growing portfolio, the complexity of managing these tasks can increase significantly. This use case article explores how a property management company successfully used JobRunr Pro to automate these tasks, simplifying their software architecture and streamlining operations.


A mid-sized property management company was struggling to manage its growing property portfolio. Their team was manually updating property sales ads on multiple online marketplaces, following up on rental payments, ensuring timely document contract signings, and managing insurance contracts on a yearly basis. These tasks were time-consuming and prone to human error, leading to inefficiencies and reduced productivity.

Solution: Implementing JobRunr Pro

The company decided to explore automation solutions and contacted a software consultancy company to streamline their operations and improve efficiency. After researching various options, they chose JobRunr Pro, an advanced background job processing library for Java applications.

Using JobRunr Pro, the property management company was able to automate several critical tasks:

  • Updating property sales ads: The company created a job to automatically update property sales ads on various online marketplaces. This ensured that ads were always up-to-date, with the latest information and pricing, without the need for manual intervention.
  • Following up on rental payments: JobRunr Pro was used to create recurring jobs that would automatically send reminders to tenants about upcoming rental payments. This helped minimize late payments and reduce the time spent on manual follow-ups.
  • Document contract signing: The company utilized JobRunr Pro to schedule jobs that would automatically send reminders to tenants and property owners when their contracts were due for renewal. This ensured that all parties were aware of upcoming deadlines and that contracts were signed in a timely manner.
  • Managing insurance contracts: The property management company created yearly recurring jobs using JobRunr Pro to send reminders to property owners about their insurance contract renewals. This helped to ensure that insurance contracts were renewed on time and that all properties remained adequately insured.

Benefits of JobRunr Pro

By implementing JobRunr Pro, the property management company was able to achieve several significant benefits:

  • Simplified software architecture: JobRunr Pro enabled the company to consolidate multiple manual processes into a single, unified system. This greatly simplified their software architecture and made it easier to maintain and scale.
  • Improved efficiency: Automating tasks such as updating property sales ads and sending reminders for rental payments, contract signings, and insurance renewals eliminated manual intervention, reducing the time spent on these tasks and allowing the team to focus on more strategic initiatives.
  • Reduced human error: Automation helped minimize the risk of human error in tasks such as data entry and deadline tracking, leading to improved accuracy and reduced operational risks.
  • Enhanced tenant and property owner satisfaction: By automating critical tasks, the property management company was able to provide a more consistent and reliable service to both tenants and property owners, resulting in increased satisfaction and loyalty.


The implementation of JobRunr Pro proved to be a game-changer for the mid-sized property management company, transforming their approach to managing their growing portfolio. By automating critical tasks, the company streamlined their software architecture, improved overall efficiency, reduced human error, and enhanced tenant and property owner satisfaction. As a result, the company was able to focus more on strategic initiatives and growth, while providing a superior and more reliable service to their clients. This use case serves as a powerful example of how embracing automation can help property management companies overcome challenges and thrive in an increasingly competitive market.